Print a Community Record from the Workform

To print a community record from the Community Record workform:

Open the Community Record workform.

Tip:
You can also select the arrow in the printer icon to see the print options.

Select File > Print from the workform menu bar.

Select one of the following options from the list:

Current View
All Views
Community Full
Community Brief

The Adobe Reader window displays a preview of the record printout.

Select File > Print or click the printer icon in the Adobe Reader window. You can also email the full or brief report by selecting File > Send file > Attach to email or by clicking the letter icon. See Printed Brief and Full Community Record.

Printed Current View or All Views

When you select Current View from the Community Record workform’s print menu, the information contained in the open workform view is displayed in the preview window.

When you select All Views from the Community Record workform’s print menu, the information contained in all views of the workform is displayed in the preview window.

Printed Brief and Full Community Record

The information in the printed brief and full community record depends on the type of organization in the record. Organization information is printed for community records with a type of Individual, Organization or Club, Sponsor or Donor, or Other. Event information is printed for events, programs, or services.

Community Brief - Includes the following information from the Community Record workform’s Profile tab: Organization name, Control number, Owning library/branch, Display in PAC setting (Yes or No), record status, Primary address, type of Organization, phone number, email address, and contact person. It also includes the following information from the Community Record workform’s Organization Rep tab: Organization representative’s name, Barcode, Patron code, Role, and Branch.

Community Full - Includes information from the Profile, More info, Organizational Representative, and Event tabs in the Community Record workform.